Exhibit Hall
Marshalling Yard
East Loading DocksShipping and Material Handling Information
Option 1: Advance Shipments to Warehouse
Option 2: Direct Shipping to the Show
Handle it Yourself
Marshalling Yard (For Direct Shipments)
Move-In & Move-Out Dates & Times
Shipments From the Show
Storage of Crates
IIDEX/NeoCon Canada 2012’s material handling service provider, Stronco, will invoice exhibitors for their material handling services based on the square footage size of their booth space, rather than the weight of your freight. For rates, download the Material Handling Service Order Form (PDF). Please note: a 30% surcharge will apply to off-target shipments (received outside targeted move-in schedule) or for uncrated shipments (loose, pad-wrapped or uncrated material).
All exhibitors have been assigned a move-in time based on their location on the show floor. Download the colour-coded move-in floor plan from the Move-In Schedule page. review your scheduled move-in time. If you have questions or concerns with being off-target or wish to adjust your assigned move-in time please contact Mike Farrell at Stronco (Tel. 1-800-665-2621 ext. 2237 or email mike.f@stronco.com). Exhibitors with a turnkey booth should refer to the Special Feature Turnkey Booth Set-up Information page for their move-in times.
You have two shipping options:
OPTION 1: ADVANCE SHIPMENTS TO WAREHOUSE
We recommend you ship your show material to the Stronco warehouse in advance of the show. Goods must arrive after August 17 and NO LATER than September 11, 2012. There are no additional charges for storage of your merchandise. If you ship to the warehouse, your freight will be in your booth by your scheduled set-up time. This option also eliminates marshalling yard time.
Complete the Stronco Logistics Advanced Show Receiving Order Form (PDF).
Advance shipping warehouse address:
Exhibiting Company Name, Booth Number
IIDEXNeoCon Canada 2012
c/o Stronco Logisitics
15 Strathearn Avenue
Brampton, Ontario, Canada L6T 4P1
Carrier Name: _______________
Piece ____ of ____
RATE: $38 per 100 lbs. (minimum charge of $300 per shipment) during regular time, Monday to Friday, 8:00am – 4:00pm for crated materials. Advance Warehouse does not include Material Handling Services and charges. Advance Warehouse services includes delivery to show site only. Your carrier must pick up your materials directly from show site at conclusion of event. Additional fees will be applied to shipments that arrive off-target, uncrated or without weight tickets. For more information please read the Stronco Advanced Show Receiving Order Form (PDF). The Stronco Material Handling Form can be downloaded from here (PDF).
OPTION 2: DIRECT SHIPPING TO THE DIRECT ENERGY CENTRE
Direct Energy Centre loading docks will be receiving direct shipments between 8:00am – 8:00pm Monday, September 17 through Wednesday, September 19, 2012. Every crate or carton should be marked with appropriate shipping labels.
Complete the Stronco Material Handling Order Form (PDF).
Direct shipping exhibit site address:
Exhibiting Company Name, Booth Number
c/o IIDEXNeoCon Canada 2012
Direct Energy Centre, Halls B & C
100 Princes’ Blvd., Exhibition Place
Toronto, Ontario, Canada M6K 3C3
Carrier Name: _______________
Piece ____ of ____
RATE: Rates are based on booth square footage rather than weight of shipment. Refer to the Stronco Material Handling Order Form (PDF). Drayage includes unloading of shipment(s) at dock and delivery to booth; removal, storage and return of empty crates; removal of freight from booth at show close; and loading on designated carrier(s). A surcharge of 30% is applied if shipment arrives off-target (received outside targeted move-in schedule) or for uncrated shipments (loose, pad-wrapped or uncrated material). If you have questions or concerns with being off-target, or need to adjust your move-in time, please contact Mike Farrell at Stronco (Tel. 1-800-665-2621 ext. 2237 or email mike.f@stronco.com).
Handle it Yourself
The maximum time allotted for vehicle off-loading is 45 minutes. No mechanical conveyances will be provided for the movement of display material from the loading dock area to your booth. If you require assistance with your merchandise, select either Option 1 or Option 2 listed above for material handling. For smaller shipments, a limited number of dollies are available on loan from Stronco. Exhibitors who plan to off-load themselves might also want to consider using crates that have wheels to allow for faster unloading.
If an exhibitor’s representative is not present, IIDEX/NeoCon Canada reserves the right to order equipment and/or materials moved from the receiving dock to the exhibitor’s booth area, or to order the removal of the truck from the receiving dock area. Charges for this service will be invoiced by Stronco to the exhibitor. Parking at loading bays is prohibited. Trucks must be removed as soon as unloading is complete. All exhibitors are urged to review their materials handling operations and requirements with Stronco well in advance of move-in.
Marshalling Yard (For Direct Shipments)
A marshalling yard has been established in Parking Lot A at the corner of Strachan Avenue and Fleet Street to facilitate the move-in and move-out. All vehicles must report to the Marshalling Yard prior to offloading. Download a map of the grounds (PDF) surrounding the Direct Energy Centre (including the marshalling yard) or click on the Google Map below (pink = the marshalling yard, blue = the East loading docks; green = Halls B &C of the Direct Energy Centre).
View IIDEX 2012 Marshalling Yard and Loading Docks in a larger map.
Move-In Dates & Times
Monday, September 17 8:00 am – 8:00 pm
Tuesday, September 18 8:00 am – 8:00 pm
Wednesday, September 19 8:00 am – 8:00 pm
All exhibitors have been assigned a move-in day and time based on their booth location. Please refer to the colour-coded move-in floor plan on the Move-In Schedule page to determine your specific day and time. This scheduled time is the period in which your delivery vehicle should report to the marshalling yard. From there your vehicle will be sent to the East loading docks or unloading area as spaces become available. If you wish to adjust your assigned move-in time, please contact Mike Farrell at Stronco (Tel. 1-800-665-2621 ext. 2237 or email mike.f@stronco.com).
Exhibitors may continue to work on their booths after the designated move-in times. For security purposes, exhibitors must notify Show Management if working after the designated move-in times. After hours access is through the security door at the East Docks.
Note: Exhibitors using Stronco Material Handling Service will incur a 30% surchage for off-target shipments (received outside targeted move-in schedule) or for uncrated shipments (loose, pad-wrapped or uncrated material). Questions? Please contact Mike Farrell at Stronco (Tel. 1-800-665-2621 ext. 2237 or email mike.f@stronco.com).
Exhibitors shipping less than a tractor trailer load of goods to the show are urged to pre-ship the goods through the Advance Warehouse. By pre-shipping, you will avoid delays as pre-shipped goods will be consolidated by Stronco and delivered to your booth by your assigned move-in time. Download the Stronco Advanced Show Receiving Order Form (PDF) for more information about shipping in advance.
Move-Out Dates & Times
Friday, September 21 6:00 pm – 12:00 am
Saturday, September 22 7:00 am - 4:00 pm
No dismantling or removal of material is permitted before 6:00pm on Friday, September 21, 2012. A penalty will be assessed to any exhibitor dismantling or removing material prior to that time. Move-out may begin once the aisle carpet has been removed from the floor. Exhibitors may work after designated move-out times, but material handling will not be available.
**Exhibitors are urged to remove small cartons and open cases of products from the building immediately after 6:00 pm on the closing day. While Show Management will take all reasonable security precautions to safeguard small items, immediate removal of such items will minimize the possibility of loss or damage.
Shipments from the Show
You may ship your materials from the show via any carrier. However, Stronco is the preferred shipper and will be on site to assist you. Stronco is available for domestic and inter-city deliveries (download their information package here, PDF). You are required only to pack your material, and after it is packed, to file a Shipment Order Form (bill of lading) with the service desk. You are also responsible for notifying the carrier of the pick-up. Stronco does not assume responsibility for shipments until they are collected from the exhibitor’s booth. A representative of the exhibitor should remain to watch the property until this has been done. You may obtain blank bills of lading at the Stronco service desk located on the East Loading dock at the Direct Energy Centre.
NOTE: Any exhibitor material not picked up by 4:00pm on Saturday, September 22, 2012, will be re-routed at the exhibitor’s expense. International exhibitors’ freight will be forwarded via Stronco Logistics and Canadian exhibitors will have their freight sent to the Stronco warehouse at the exhibitor’s expense, no exceptions.
Storage of Crates
Material Handling service rates include the removal, storage and return of empty crates and cartons. Exhibitors who choose to handle their own freight should complete the Storage Order Form (PDF) and submit it to Stronco in advance of the Show.
